Privacy Policy

Effective Date: 17/12/24
Last Updated: 17/12/24

CMYK (“we,” “our,” “us”) is committed to protecting your privacy and ensuring the safety of any personal information you provide to us. This Privacy Policy outlines how we collect, use, store, and protect your data in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

CMYK is a children’s art club based in the UK, providing art-based activities, classes, and workshops for children. For the purposes of data protection law, we are the data controller of the personal information we collect.

Contact Information:
[Your Address]
hellocmykart@outlook.com
07795565167

2. What Information We Collect

We may collect the following types of personal information:

For Parents/Guardians:

  • Full name

  • Contact details (phone number, email address, postal address)

  • Emergency contact details

  • Payment information (e.g., for membership or event fees)

For Children:

  • Child’s full name

  • Date of birth

  • Medical or allergy information (as provided by parents/guardians)

  • Photographs, videos, or artwork (with consent)

3. How We Collect Your Information

We collect information in the following ways:

  • Directly from you: When you register for the club, sign up for events, or contact us.

  • Consent forms: When you complete consent forms for participation or media use.

  • Website: If applicable, through forms or cookies (see our Cookie Policy).

4. How We Use Your Information

We use your personal information for the following purposes:

  • To administer club activities and events.

  • To communicate with parents/guardians about events, schedules, or emergencies.

  • To ensure the safety and well-being of children (e.g., medical needs).

  • To process payments and manage memberships.

  • To share updates about the club (e.g., newsletters or upcoming events).

  • For marketing purposes, only with explicit consent (e.g., using photos of children’s artwork).

5. Legal Basis for Processing

We process your personal information based on the following legal grounds:

  • Consent: For sharing photos/videos or marketing communications.

  • Contractual necessity: To provide the services you signed up for.

  • Legal obligation: To comply with safeguarding, health, and safety regulations.

  • Legitimate interests: To run and improve our club operations effectively.

6. How We Share Your Information

We will not sell or share your personal information with third parties for marketing purposes. However, we may share data in the following situations:

  • With service providers (e.g., payment processors) to facilitate operations.

  • If required by law (e.g., for safeguarding or legal investigations).

7. How We Store and Protect Your Information

We take the security of your personal information seriously. Measures include:

  • Secure storage of digital and physical records.

  • Limited access to data by authorized personnel only.

  • Encryption and secure payment processing methods.

We retain personal information only as long as necessary to fulfill our purposes and comply with legal obligations.

8. Your Rights

You have the following rights regarding your personal information:

  • Access: Request a copy of your data.

  • Correction: Update inaccurate or incomplete data.

  • Erasure: Request deletion of data when no longer necessary.

  • Restriction: Limit processing under certain circumstances.

  • Data portability: Obtain and reuse your data for your own purposes.

  • Object: Opt-out of specific uses, such as marketing.

To exercise your rights, contact us using the details provided above.

9. Children’s Data

We only collect personal data about children with the explicit consent of a parent or guardian. We ensure all data processing is in line with the child’s best interests and UK data protection laws.

10. Media and Photography Consent

We will only use photographs or videos of children for promotional purposes if explicit consent is provided by parents or guardians. Consent can be withdrawn at any time by contacting us.

11. Changes to This Privacy Policy

We may update this policy periodically. Any changes will be communicated via email or on our website. Please review the policy regularly to stay informed.

12. Complaints

If you are dissatisfied with how we handle your personal data, please contact us first so we can resolve your concerns. You also have the right to file a complaint with the Information Commissioner’s Office (ICO):

Website: https://ico.org.uk
Phone: 0303 123 1113

Contact Us
If you have any questions about this Privacy Policy or your data, please contact us:

hellocmykart@outlook.com
07795565167